Company Information
Company/Organization Name:
Address:
City:   State:   Zip:
Company/Organization Website:
Main Point of Contact:
Phone:
FAX:
Email:


Booth Information
Exhibitors will be allowed to begin setting up their booths on Sunday, April 6th at 3:00pm. All booths must be torn down by 3:00pm on Wednesday, April 9th. There is no additional storage for crates, so please plan accordingly.
One Table Booth @ $3,500
Includes 8x10 Booth Space, (1) 6ft Table, (2) Chairs & Full Conference Attendance/Registration for 2 Exhibitors
 
Addition of a Second Table @ $2,500
Includes 8x10 Booth Space, (1) Additional 6ft Table, (2) Additional Chairs & Full Conference Attendance/Registration for an Additional 2 Exhibitors
 
Addition of a Third Table @ $2,500
Includes 8x10 Booth Space, (1) Additional 6ft Table -- (3) Total, (2) Additional Chairs -- (6) Total & Full Conference Attendance/Registration for an Additional 2 Exhibitors -- (6) Total
 
- Above pricing includes CEU for each person registered below!
 
* Once registered, you will be provided information regarding the exhibit hall and details regarding the ordering of booth equipment and set-up logistics.
 
Additional Day Guests:
@ $500.00/per person

*Day Guest Fees Include -- Exhibitor Pass, Evening Socials, All Breaks and Lunches in association with the conference.

*PLEASE NOTE: Registration badges will be required for all Exhibitors

Special Instructions (i.e. place booth next to x vendor if possible, banner width, etc.)

   

2025 Additional Vendor Marketing Opportunities - This year the JDVAC Conference will be utilizing an event application technology called Attendee Hub. In addition to this app acting as the electronic agenda and information portal, it also will provide an opportunity for vendors to maximize their exposure while at the conference. As an exhibitor, you will be featured in the tool but in addition, we are offering two ways in which to market your company and its product.

  @ $500   Push Notification Message (limited to 5 sponsorships)

More visibility with sponsored notifications to target groups of attendees. Sponsors can send custom messages through the Attendee Website and Event App, encouraging attendees to visit their exhibitor booth, for example.

  @ $1000   Scrolling Banner (limited to 10 sponsorships)

Featured on the splash page of the App. This full page ad is prime real estate that every attendee will see when they launch the app.

PLEASE NOTE: These additional sponsorships are limited and available on a first come/first serve basis. You may sign up for these now or after your registration is completed.

Marketing Advertisement Opportunity

  @ $1500

3-5 minute marketing video prior to a keynote presentation.

 
2025 Additional Vendor Activities - Please check any that you would like to participate in:

In addition to a booth in the exhibit hall, we invite you to submit a poster or field presentation provided the topic(s) are research based, not product oriented. A field presentation and/or poster will provide you with a better opportunity to share your clinical research with conference participants. The submissions will be included into the blinded selection process.

MAA:
  Field Presentation: http://militaryaudiology.org/jdvac/jdvac-field-presentation-submission/
  Poster: http://militaryaudiology.org/jdvac/jdvac-poster-submission/

AVAA:
  https://myavaa.org/conference/2024-field-presentation-submission/
  https://myavaa.org/conference/2024-poster-presentation-submission/

  Monday Night: Social Event

Join us for our Jersey Shore Theme this year, including DJ and Photo Booth.

  Tuesday Night: Social Event

Come on down to the Concha Bowl 2025! Back by popular demand!

   


Hotel Information

Harrah's Resort Atlantic City is the Host Hotel for this year's conference. Room rates are the 2025 Government established per diem of $94 for single/double, plus applicable occupancy tax/sales tax. Additional Atlantic City Tourism Fee, currentaly $2.00 per night and New Jersey State Occupancy Fee of $3.00 per night. Each additional person will be charged a rate of $25 per night. Maximum of 4 persons per room.

By completing the registration form below, reservations will be made on your behalf. Hotel confirmation numbers will be provided 2 weeks prior to the start of the conference. Rooms are based upon availability and all individual reservations must be accompanied by one night's deposit plus tax or guaranteed by a major credit card (hotel will charge an attendee's credit card for one night's stay prior to arrival.)

Cancellation policy: All rooms have 7 days prior to arrival cancellation. All early departures are subject to an early departure penalty of one night room & tax.

Please do not call the hotel to reserve your room, you will be instructed to reserve only thru KIVA Consulting. Changes or Cancellations will also be handled only thru KIVA Consulting. All room reservations, questions, comments, additions, changes, cancellations, special needs/requirements, or billing issues must be sent to Cheryl@kdpartnersinc.net or 936-443-8019.

To view the hotel website: https://www.caesars.com/harrahs-ac

Address: Harrah's Resort Atlantic City, 777 Harrah's Blvd, Atlantic City, NJ 08401

Check-in: 4pm
Check-out: 11am

Valet Parking: $10 per night

Guest Self-Parking: $5 per night

Airport: Atlantic City Airport (ACY) (9 miles from hotel)
Other nearby airports include: Philadelphia Airport (PHL) (55.6 miles from hotel), Newark (EWR) (91.7 miles), New York JFK (JFK) (94.1 miles), New York La Guardia (LGA) (101 miles).

• Payment for accommodations will be handled directly with the hotel. You will be responsible for all room charges, taxes and incidentals upon check out unless indicated below! Upon registration, you must submit your credit card to hold your room accommodations.
• All rooms must have individual names, no duplicate names accepted.
• Cancellation Policy is 7 days prior to your arrival date.
• Any changes or cancellation must be sent to Cheryl@kdpartnersinc.net
• Special Room Requests: we will do all we can to accommodate your requests. Please note this is a request only and not a guarantee. KIVA Consulting will advise if your preferred room category is not available.
• Hotel Confirmations will be sent approximately TWO weeks prior to your arrival date

Please select the number of rooms you would you like to reserve.
You will need to complete the guest information for each room on the next page.

   

Room #1
Company Title:
First Name:   Last Name:
Phone:   Email:
Arrival Date:   Departure Date:
Bed Type: King     Double
Roommate Name: (if applicable)
Comments/Special Requests/Special Billing
Please click here if paying by check. Checks should be addressed and sent to: KIVA Consulting, Inc. - 18445 HWY 105 West, Ste 102, Montgomery, TX 77356. Include the name(s) in the memo field on the check.
Name on CC:
Credit Card Type:
Credit Card #:
Credit Card Exp:

   

Room #2
Company Title:
First Name:   Last Name:
Phone:   Email:
Arrival Date:   Departure Date:
Bed Type: King     Double
Roommate Name: (if applicable)
Comments/Special Requests/Special Billing
Please click here if paying by check. Checks should be addressed and sent to: KIVA Consulting, Inc. - 18445 HWY 105 West, Ste 102, Montgomery, TX 77356. Include the name(s) in the memo field on the check.
Name on CC:
Credit Card Type:
Credit Card #:
Credit Card Exp:

   

Room #3
Company Title:
First Name:   Last Name:
Phone:   Email:
Arrival Date:   Departure Date:
Bed Type: King     Double
Roommate Name: (if applicable)
Comments/Special Requests/Special Billing
Please click here if paying by check. Checks should be addressed and sent to: KIVA Consulting, Inc. - 18445 HWY 105 West, Ste 102, Montgomery, TX 77356. Include the name(s) in the memo field on the check.
Name on CC:
Credit Card Type:
Credit Card #:
Credit Card Exp:

   

Room #4
Company Title:
First Name:   Last Name:
Phone:   Email:
Arrival Date:   Departure Date:
Bed Type: King     Double
Roommate Name: (if applicable)
Comments/Special Requests/Special Billing
Please click here if paying by check. Checks should be addressed and sent to: KIVA Consulting, Inc. - 18445 HWY 105 West, Ste 102, Montgomery, TX 77356. Include the name(s) in the memo field on the check.
Name on CC:
Credit Card Type:
Credit Card #:
Credit Card Exp:

   

Room #5
Company Title:
First Name:   Last Name:
Phone:   Email:
Arrival Date:   Departure Date:
Bed Type: King     Double
Roommate Name: (if applicable)
Comments/Special Requests/Special Billing
Please click here if paying by check. Checks should be addressed and sent to: KIVA Consulting, Inc. - 18445 HWY 105 West, Ste 102, Montgomery, TX 77356. Include the name(s) in the memo field on the check.
Name on CC:
Credit Card Type:
Credit Card #:
Credit Card Exp:

   

Room #6
Company Title:
First Name:   Last Name:
Phone:   Email:
Arrival Date:   Departure Date:
Bed Type: King     Double
Roommate Name: (if applicable)
Comments/Special Requests/Special Billing
Please click here if paying by check. Checks should be addressed and sent to: KIVA Consulting, Inc. - 18445 HWY 105 West, Ste 102, Montgomery, TX 77356. Include the name(s) in the memo field on the check.
Name on CC:
Credit Card Type:
Credit Card #:
Credit Card Exp:

   


Billing Information "KIVA CONSULTING INC" will show up on your billing statement.

This is the final page of the registration. Clicking the 'Continue' button below will submit your request. You will have the opportunity to pay by credit card on the next page.


Registration Amount: $0.00
Please click here if paying by check. Checks should be addressed and sent to: KIVA Consulting, Inc. - 18445 HWY 105 West, Ste 102, Montgomery, TX 77356