Company Information
Company/Organization Name:
Address:
City:   State:   Zip:
Company/Organization Website:
Main Point of Contact:
Phone:
FAX:
Email:


Booth Information
Exhibitors will be allowed to begin setting up their booths on Sunday, March 20th at 3:00pm. All booths must be torn down by 3:00pm on Wednesday, March 24th. There is no additional storage for crates, so please plan accordingly.
One Table Booth @ $3,750 - (1 Table = 8x10 Booth)
Includes 8x10 Booth Space, (1) 6ft Table, (2) Chairs & Full Conference Attendance/Registration for 2 Exhibitors
 
Addition of a Second Table @ $2,750 - (2 Tables = 8x20 Booth)
Includes 8x10 Booth Space, (1) Additional 6ft Table, (2) Additional Chairs & Full Conference Attendance/Registration for an Additional 2 Exhibitors
 
Addition of a Third Table @ $2,750 - (3 Tables = 24x30 Booth)
Includes 8x10 Booth Space, (1) Additional 6ft Table -- (3) Total, (2) Additional Chairs -- (6) Total & Full Conference Attendance/Registration for an Additional 2 Exhibitors -- (6) Total
 
- Above pricing includes CEU for each person registered below!
 
Booth CEU @ $750
The booth CEU session is a 15 minute evidence-based presentation offered by exhibitors to attendees at their booth for the in-person conference. Vendors purchasing this option will also be able to pre-record this session to be available on the Attendee Hub app. JDVAC attendees will be required to attend 2 booth CEU sessions to earn .5 CEUs (with a maximum of 2.5 CEUs). The booth CEU sessions will be available throughout the conference for attendees during all designated times on the agenda.
 
IMPORTANT INFORMATION PERTAINING TO THE EXHIBIT HALL:
• Once registered you will be provided information regarding the exhibit hall and details regarding the ordering of booth equipment and set-up logistics.
• Please note, we receive numerous special requests regarding booth replacements. We will do our very best to accommodate everyone to the best of our ability, but we cannot guarantee all requests will be met. Booth locations are prioritized by when your registration is received, so we encourage you to confirm your space as soon as possible.
• The deadline to register for a booth is Friday, March 5th. No exhibitor registrations will be accepted after this date.
• If you must cancel your exhibitor registration, there will be a 50% cancellation penalty.
• All booths must be paid in full by Friday, March 12th. If payments are not made by this date, your booth order will be cancelled.
 
Additional Day Guests:
@ $600.00/per person

*Day Guest Fees Include -- Exhibitor Pass, Evening Socials, All Breaks and Lunches in association with the conference.

*PLEASE NOTE: Registration badges will be required for all Exhibitors

Special Instructions (i.e. place booth next to x vendor if possible, banner width, etc.)

   

2027 Additional Vendor Marketing Opportunities - This year the JDVAC Conference will be utilizing an event application technology called CVENT. In addition to this app acting as the electronic agenda and information portal, it also will provide an opportunity for vendors to maximize their exposure while at the conference. As an exhibitor, you will be featured in the tool but in addition, we are offering two ways in which to market your company and its product. Please reference the CVENT links for an explanation of these offerings.

  @ $500   Push Notification Message (limited to 5 sponsorships)

More visibility with sponsored notifications to target groups of attendees. Sponsors can send custom messages through the Attendee Website and Event App, encouraging attendees to visit their exhibitor booth, for example.

  @ $1000   Banner (limited to 10 sponsorships)

Featured on the splash page of the App. This full page ad is prime real estate that every attendee will see when they launch the app.

PLEASE NOTE: These additional sponsorships are limited and available on a first come/first serve basis. You may sign up for these now or after your registration is completed.

 
Marketing Advertisement Opportunity

  @ $1500

3-5 minute marketing video prior to a keynote presentation. (limited to 5 sponsorships, with the possibility of additional opportunities)

 
2027 Additional Vendor Activities - Please check any that you would like to participate in:

In addition to a booth in the exhibit hall, we invite you to submit a poster or field presentation provided the topic(s) are research based, not product oriented. A field presentation and/or poster will provide you with a better opportunity to share your clinical research with conference participants. The submissions will be included into the blinded selection process.

Field Presentation:
  https://brandondhunt.wufoo.com/forms/w1gxgp5o14mwsou/
Poster:
  https://brandondhunt.wufoo.com/forms/w11qpfuk00zqi59/

  Monday Night: Social Event - Cavaliers game we could do ticketing for; the schedule is not yet release. I would love to do a group thing that people pay out of pocket for since we are walkable to a lot of sites. However, the museums and the hall of fame are closed by the time the conference wraps up.
  Tuesday Night: On Your Own - Enjoy & explore Cleveland.

   


Hotel Information

The Hilton Cleveland Downtown is the Host Hotel for this year's conference. Room rates are the 2027 Government established per diem of $159 for single/double, plus applicable occupancy tax at 9.5% / sales tax is 8%. Maximum of 4 persons per room.

By completing the registration form below, reservations will be made on your behalf. Hotel confirmation numbers will be provided ONE week prior to the start of the conference. Rooms are based upon availability and all individual reservations must be accompanied by one night's deposit plus tax or guaranteed by a major credit card. Upon registration, you must submit your credit card for the first night's deposit to continue to hold your room accommodations.

Cancellation policy: All rooms have 7 days prior to arrival cancellation. All early departures are subject to an early departure penalty of one night room & tax.

Please do not call the hotel to reserve your room, you will be instructed to reserve only thru KIVA Consulting. Changes or Cancellations will also be handled only thru KIVA Consulting. All room reservations, questions, comments, additions, changes, cancellations, special needs/requirements, or billing issues must be sent to Cheryl@kdpartnersinc.net or 936-443-8019.

To view the hotel website: https://www.hilton.com/en/hotels/cledohh-hilton-cleveland-downtown/

Address: Hilton Cleveland Downtown, 100 Lakeside Avenue East, Cleveland, OH 44114

Check-in: 4pm
Check-out: 11am

Valet Parking: $55 + tax per car, per day with 10% discount

Self-Parking: $45 + tax per car, per day with 10% discount

Guest Room WiFi: Complimentary

Airport: Cleveland Hopkins International Airport (CLE), located about 10 to 12 miles away

• Payment for accommodations will be handled directly with the hotel. You will be responsible for all room charges, taxes and incidentals upon check out unless indicated below! Upon registration, you must submit your credit card to hold your room accommodations.
• All rooms must have individual names, no duplicate names accepted.
• Cancellation Policy is 7 days prior to your arrival date.
• Any changes or cancellation must be sent to Cheryl@kdpartnersinc.net
• Special Room Requests: we will do all we can to accommodate your requests. Please note this is a request only and not a guarantee. KIVA Consulting will advise if your preferred room category is not available.
• Hotel Confirmations will be sent approximately ONE week prior to your arrival date

Please select the number of rooms you would you like to reserve.
You will need to complete the guest information for each room on the next page.

   

Room #1
Company Title:
First Name:   Last Name:
Phone:   Email:
Arrival Date:   Departure Date:
Bed Type: King     Double
Roommate Name: (if applicable)
Comments/Special Requests/Special Billing
Please click here if paying by check. Checks should be addressed and sent to: KIVA Consulting, Inc. - 18445 HWY 105 West, Ste 102, Montgomery, TX 77356. Include the name(s) in the memo field on the check.
Name on CC:
Credit Card Type:
Credit Card #:
Credit Card Exp:

   

Room #2
Company Title:
First Name:   Last Name:
Phone:   Email:
Arrival Date:   Departure Date:
Bed Type: King     Double
Roommate Name: (if applicable)
Comments/Special Requests/Special Billing
Please click here if paying by check. Checks should be addressed and sent to: KIVA Consulting, Inc. - 18445 HWY 105 West, Ste 102, Montgomery, TX 77356. Include the name(s) in the memo field on the check.
Name on CC:
Credit Card Type:
Credit Card #:
Credit Card Exp:

   

Room #3
Company Title:
First Name:   Last Name:
Phone:   Email:
Arrival Date:   Departure Date:
Bed Type: King     Double
Roommate Name: (if applicable)
Comments/Special Requests/Special Billing
Please click here if paying by check. Checks should be addressed and sent to: KIVA Consulting, Inc. - 18445 HWY 105 West, Ste 102, Montgomery, TX 77356. Include the name(s) in the memo field on the check.
Name on CC:
Credit Card Type:
Credit Card #:
Credit Card Exp:

   

Room #4
Company Title:
First Name:   Last Name:
Phone:   Email:
Arrival Date:   Departure Date:
Bed Type: King     Double
Roommate Name: (if applicable)
Comments/Special Requests/Special Billing
Please click here if paying by check. Checks should be addressed and sent to: KIVA Consulting, Inc. - 18445 HWY 105 West, Ste 102, Montgomery, TX 77356. Include the name(s) in the memo field on the check.
Name on CC:
Credit Card Type:
Credit Card #:
Credit Card Exp:

   

Room #5
Company Title:
First Name:   Last Name:
Phone:   Email:
Arrival Date:   Departure Date:
Bed Type: King     Double
Roommate Name: (if applicable)
Comments/Special Requests/Special Billing
Please click here if paying by check. Checks should be addressed and sent to: KIVA Consulting, Inc. - 18445 HWY 105 West, Ste 102, Montgomery, TX 77356. Include the name(s) in the memo field on the check.
Name on CC:
Credit Card Type:
Credit Card #:
Credit Card Exp:

   

Room #6
Company Title:
First Name:   Last Name:
Phone:   Email:
Arrival Date:   Departure Date:
Bed Type: King     Double
Roommate Name: (if applicable)
Comments/Special Requests/Special Billing
Please click here if paying by check. Checks should be addressed and sent to: KIVA Consulting, Inc. - 18445 HWY 105 West, Ste 102, Montgomery, TX 77356. Include the name(s) in the memo field on the check.
Name on CC:
Credit Card Type:
Credit Card #:
Credit Card Exp:

   


Billing Information "KIVA CONSULTING INC" will show up on your billing statement.

This is the final page of the registration. Clicking the 'Continue' button below will submit your request. You will have the opportunity to pay by credit card on the next page.


Registration Amount: $0.00

Do not click the box below IF paying by credit card, click CONTINUE to enter credit card information.

Please click here if paying by check. Checks should be addressed and sent to: KIVA Consulting, Inc. - 18445 HWY 105 West, Ste 102, Montgomery, TX 77356